Timetabling And Space Management Administrator

Deliver and develop the Universities timetabling function; provide data, information and reports, take responsibility for the successful provision of high quality, consistent and comprehensive services to staff and students. 

Provide professional advice and guidance for University colleagues on timetabling processes and procedures to improve quality and compliance. Maintain a close working relationship with those with specific timetable and data responsibilities.

Create and maintain relevant training documentation and provide training and/or presentations to varying audiences across the university, on timetabling/space management, and manage the team webpages.

Develop and maintain a comprehensive understanding of the University’s complex curriculum; be proactive in keeping up-to-date with change and be responsive and creative with solutions to issues. 

Liaise with course leaders, subject group leaders and administrators over matters of course/module delivery for timetable purposes. Support students, academic and administrative staff with timetable and register queries.

Establish a productive and supportive relationship with colleagues in Academic Support Services, Facilities and other service users across the University. 

Work with colleagues in the Space Management Team to undertake surveys of the teaching space, analyse and interpret the survey results to ensure that the space is fit for purpose and maintained to a suitable standard and quality to support the University's academic commitments. 

Maintain a good working knowledge of University structure, including, the corporate timetabling system (CELCAT), student records system (SITS) and other reporting tools such as Microsoft Reporting Services.

Support the Timetabling and Space Management Senior Administrator with the development of timetabling projects and assist in the provision of CELCAT related technical support as required. 

Contribute to evaluation of the way in which space is managed and used. Prepare reports about timetabling and space utilisation, particularly related to key performance indicators.

Understand and support the workload management system, Simitive WAMS.

Working with the Timetabling and Space Management Senior Administrator to coordinate the completion of statutory returns (e.g. EMR, Provider Profile Return, PETD and Discover Uni), working closely with colleagues from across the University to ensure the timely and accurate completion.

To participate in University internal/external events, deemed appropriate to the duties and take part in academic activities such as open days, clearing enrolment, awards ceremonies etc.

To work flexibly as part of a team, working evenings and weekends when required to meet the demands of the service.

To participate and engage in staff development activities.

To perform other duties in negotiation with the Timetabling and Space Management Senior Administrator as required.